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Somewhere between 50 and 100 beds, a PG stops being a side hustle. Ramesh, who runs a 70-bed PG in Hinjewadi, Pune, says it clearly: “Till 30 beds I remembered everything. After 50, I started forgetting names.” That is the point where software stops being optional.
What changes at this size
- Tenants join and leave almost every week
- You have a manager, a cook, a cleaner and maybe a security guard
- Rent comes on different dates for different people
- Rooms get shifted and deposits get adjusted
- You need real numbers to plan expenses
What your software must handle
Look for a live view of every bed, a pending rent list you can trust, KYC records for each tenant, and a way to give your manager limited access. Reports for income, expenses and occupancy are a big help at month end.
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Where owners lose money at this size
Small leaks. A bed that sat empty for two weeks because nobody noticed. A deposit that was refunded twice. Rent that came late, again. Each one looks small, but together they add up to a few thousand rupees every month.
The cost, in simple terms
At ₹999 a month plus applicable taxes, 50 beds cost about ₹20 each. At 100 beds, about ₹10 each. The price does not change as you fill more beds. For most PGs of this size, that is less than the rent from one bed.
Switching without drama
You do not need to stop operations to move to software. Add your rooms first, then tenants one floor at a time. Keep the old register as a backup for a month. After that, you will not want to open it again.
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Try it free for 3 days with your real rooms and tenants. Or book a demo for a guided setup.
