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How to Track Room Availability and Vacant Beds in Real Time

An empty bed that nobody notices is rent you will never get back. Here is how to see every bed, live.

PGPG Management Software team 3 min read
A bedroom with a neatly made bed
On this page
  1. What “real time” means
  2. Three simple statuses
  3. See it by building, floor and room
  4. Plan ahead for leaving tenants
  5. What an empty bed really costs

A phone call comes in at 9 pm. “Aunty, any bed free?” If you have to think, check a register and call your manager, you may lose that tenant to the PG next door. A live bed view solves this.

What “real time” means

It means the status of each bed is correct right now. When a tenant joins, the bed turns occupied. When he leaves, it turns free. You do not update it twice.

A notebook, tablet and coffee on a desk

Three simple statuses

  • Occupied: someone is staying there
  • Empty: ready for a new tenant
  • Under repair: not available for now

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See it by building, floor and room

Open the app and see your property as it is. Block A, second floor, room 204, bed 3. You can tell a caller in ten seconds what is available, and at what rent.

Plan ahead for leaving tenants

When a tenant gives notice, note his leaving date. That bed shows as coming free. You can start finding the next tenant a week early, so the bed never sits empty.

What an empty bed really costs

If a bed rents for ₹7,000 and sits empty for two weeks, that is about ₹3,500 gone. Across a few beds and a few months, it adds up to a real number.

Want to make this easier? Our PG management software keeps your rooms, tenants and rent in one place, with automatic reminders and reports. See all the features, or start a free 3-day trial.

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